HOW SMES CAN SAVE WITH IT

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Every entrepreneur who runs a growing company knows that, over time, spreadsheets cease to be the most appropriate tool for organizing information and ensuring assertive decisions. As your business grows, adopting management software is the most reliable solution. And you don't need to invest a lot of money to have a good system.

“In their initial stages, companies adopt the minimum control methods required by law, such as tax collection systems,” says José Luiz Kugler, who holds a PhD in business buy singapore email list from the University of Pittsburgh in the United States and is a professor at Fundação Getulio Vargas (FGV). According to the expert, the initial phase of a business is also ideal for conducting tests to identify the software that best adapts to day-to-day operations. “This way, when the company reaches a medium size, its entrepreneur will already have adequate controls,” says Kugler.

Having well-defined processes prevents headaches. As a company grows, it also takes on more risks of all kinds – such as labor, market, reputation, among others. At the same time, managers tend to be more distant from management, delegating many tasks to their trusted employees. A certain amount of detachment is good – but to do so, you need to surround yourself with reliable information.

An integrated management system brings many benefits. “Adopting this technology increases productivity and allows the company to have, in real time, important information for decision-making,” says Claudio Soutto, partner in the technology consulting area of ​​the multinational Deloitte.

Technology, for example, allows budgets and business plans to be prepared more quickly and accurately than those prepared using spreadsheets alone. Reports and analyses can be generated that give managers a more impartial, realistic and objective view of costs. “Technology increases planning and decision-making capacity at a strategic level, as it allows sophisticated data analysis,” says Vivaldo José Breternitz, coordinator of the Faculty of Computing and Information Technology at Mackenzie Presbyterian University.

According to Kugler, from FGV, investing in management software is within the reach of most companies, as systems have become cheaper, more flexible and more user-friendly. Software that runs in the cloud, for example, avoids the acquisition of expensive equipment, reduces implementation and maintenance costs, generates flexibility and allows mobile access. Its functionalities are the same as those of a conventional system, but the interfaces are more modern and intelligent, which allows the user a richer experience.